Six ways AI tools like ChatGPT can make you more productive

Six ways AI tools like ChatGPT can make you more productive

BOSS put it to make use of, coming into the immediate “How can AI make us more productive at work?”Canva produced a seven-slide presentation entitled “Boosting Productivity with ChatGPT and AI”, together with 5 key slides that every had a distinct heading, and at the very least one sentence of textual content. The seventh slide learn: “Thank you for giving us the chance to point out how ChatGPT and AI can enhance productiveness. Let’s work smarter, not tougher!”The content material is primary, typically inaccurate and no more than a place to begin. But it’ll save you time on formatting.Another choice is AI-powered presentation software program Beautiful.ai. Paid customers of ChatGPT can additionally use software program add-ons referred to as plugins akin to SmartSlides, a service launched by Pounder’s colleague, Leopold Lucas, which created 20,000 shows in its first two weeks. (You can allow plugins by accessing ChatGPT’s settings menu.)2. Have higher conferencesTo get probably the most out of his conferences, Hockey Stick Advisory founder Bryan Williams makes use of AI-powered software program Avoma to routinely put together assembly agendas and document and transcribe video calls.“It then offers a condensed abstract [of the transcript] after the decision,” Williams says.The app additionally permits customers to simply share snippets of the decision, or bookmark elements of the dialog in actual time, making it simpler to revisit key factors in future.“There’s at all times an agenda,” Williams says of his conferences.“There’s a prebuilt template arrange for the decision, [Avoma] captures the assembly notes for me, and I can ship [those notes] out routinely. I can have a direct dialog with somebody with out [taking notes]. And I can additionally ship out proposals or engagements within the assembly.”Similar software program choices embrace Otter.ai and Fireflies.ai.Tech Council of Australia chief government Kate Pounder says AI will handle our routine and repetitive duties. Oscar Colman3. Use ChatGPT in Google Sheets and DocsWilliams additionally harnesses the ability of ChatGPT when working in Google Sheets or Google Docs. Among different issues, he makes use of it to generate concepts, make journey plans, create buyer personas and draft outlines for shows.“So somewhat than do a immediate on ChatGPT and say, ‘Hey, can you write me a weblog article?’ or ‘Can you create a keynote presentation?’ or no matter, if you’re accessing [it in Google Sheets or Google Doc], you can try this at scale,” Williams says, including that the device’s output at all times wants enhancing.“Rather than go from one [prompt] to [one answer], you can go from one [prompt] to 100 [answers] straightaway.”Users can do the identical by downloading considered one of a number of “GPT for Sheets and Docs” extensions.To do that, open a clean Google Doc or Google Sheet, click on “Extensions” within the toolbar and choose “Add-ons” within the subsequent dropdown menu. Search “GPT for Sheets and Docs” and set up one of many obtainable extensions.Next, arrange an account with OpenAi and head to https://platform.openai.com/account/api-keys as soon as you have set one up. Click “create new secret key”, copy this key, then head again to your Google Sheet or Doc. Once there, click on on “Extensions” within the toolbar, choose “GPT for Sheets and Docs” within the subsequent dropdown, after which, lastly, click on “set API key” and paste your key within the obtainable slot.Depending on the mannequin you use, the corporate costs between $0.0015 and $0.12 per phrase over the free restrict, together with each inputs and outputs. Several on-line guides clarify how you can use the device as soon as you have downloaded it. AI adviser Allie Miller says in a single such article: “With one click on and drag, I can generate customized emails for lots of or 1000’s of crew members or prospects.”Flying Fox Ventures co-founder Rachel Neumann (left) says The Mintable can assist managers ship more efficient suggestions.  4. Give higher feedbackGiving suggestions is notoriously troublesome. Managers must strike a stability between offering constructive criticism and conserving workers on facet, and so they usually miss the mark.Which is why Rachael Neumann, founding associate of start-up funding fund Flying Fox Ventures, recommends managers use AI-powered The Mintable to search out the correct phrases.Neumann’s fund has invested within the firm, which has created a free Slack extension that provides customers “actually sharp, extremely efficient and extremely applicable suggestions”.“It simply walks you via just a few prompts, which is kind of cathartic and virtually therapeutic in its course of, after which it’ll spit out a really tight few liners that you can copy and paste and ship throughout to somebody [who you] need to give suggestions to,” Neumann says.“Effectively, it’s capturing what you’re attempting to painting in a type of supervisor finest apply.”UNSW affiliate professor of regulation and governance Rob Nicholls says ChatGPT can even be used for this goal.“You can find yourself with emails or communications which have a significantly better stability of tone than the instant one you may need to scribble off,” Nicholls tells BOSS.5. Research and generate new content materialNeumann and her workers additionally use ChatGPT for analysis and content material technology, whether or not it’s writing a advertising and marketing plan, arising with quotes for a media launch, or conducting due diligence on potential funding alternatives.“There’s at all times a variety of desktop analysis the place you need to perceive market developments, historic developments, how a sure trade is about up, whether or not it’s extremely fragmented or consolidated,” Neumann says.“That was once a bunch of Google searches. [But] now we can put some actually robust prompts into ChatGPT, and it can get us probably the most correct reply in a extremely tight paragraph with out having to go to a lot of completely different sources of knowledge.”Neumann is fast to level out that she and her colleagues at all times confirm ChatGPT’s output and query the way it suits into their “funding thesis”. But the device primarily takes on a variety of the information-gathering in order that she can spend more time processing and analysing what it finds.Responsible Metaverse Alliance founder Catriona Wallace additionally recommends Jasper.ai for enterprise content material writing, as does AirTree’s Lombard. Users can fine-tune the software program’s output by importing a written type information or offering hyperlinks to their previous work.“It’s rather well regarded,” Wallace says of Jasper. “It was one of many first out of the gates in content material technology.”6. Brainstorm and collaborateFinally, Williams recommends attempting the digital whiteboard Miro, which is designed to facilitate conferences, complicated workflows and brainstorming.“Picture every part you’d write on a whiteboard, proper? It simply captures [that information] with sticky notes and flows … and so they’ve received a extremely large template library to carry it collectively,” Williams says, including that Miro exploded in recognition throughout the pandemic when in-person conferences had been off the desk.The firm launched an AI function earlier this 12 months that leverages the identical expertise underpinning ChatGPT to generate concepts for its customers.“You can now say, ‘Give me 20 concepts for constructing AI tools’, and it’ll autopopulate concepts and produce them [into your Miro workspace] straightaway,” Williams says.“So many tools are evolving … you want to remain attuned to what’s happening as a result of it’s solely getting higher, and it’s serving to folks save time, make more cash and save prices.”It must be famous that the courageous new world of AI comes with caveats.Sites akin to futurepedia.io permit you to discover the huge vary of AI tools already obtainable. But you should definitely verify your organization’s danger, compliance, privateness and cybersecurity insurance policies earlier than utilizing any of them, Lombard warns. For instance, some corporations don’t need their workers sharing snippets of their code on ChatGPT as the data contained of their prompts might assist the device reply questions for rival corporations.And sharing confidential data must be off limits too, says Nicholls. If you’re not sure what you ought to and shouldn’t share with ChatGPT, he recommends asking the next query: “Is the output of the ChatGPT session a doc that might usually be considered confidential by what you are promoting?”If the reply’s sure, then don’t use it.

https://www.afr.com/work-and-careers/workplace/six-ways-ai-tools-like-chatgpt-can-make-you-more-productive-20230818-p5dxks

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